Fonemed

Client Registration Assistant (Evenings and Weekends)

St. John's, NL, Canada - Part Time

Client Registration Assistant (Healthcare Navigator)

Work from Home - Anywhere in Newfoundland and Labrador

Weekday Evening and Weekend Schedule available

Fonemed is a dynamic and innovative Virtual Healthcare company committed to delivering exceptional services to our clients. We are currently seeking motivated and detail-oriented Virtual Client Registration Assistants to join our team. This is a fantastic opportunity for individuals who thrive in a remote work environment and possess excellent organizational and communication skills.

This position will service FONEMED’s U.S. and Canadian operations including Newfoundland and Labrador's 811 HealthLine and Mental Health Crisis Line. Calls received can vary greatly in subject matter and complexity. Our Client Registration Assistants must be attentive and engaged listeners who are comfortable registering patients with concerns related to all health care matters and who have a strong customer service mindset and desire to help others.

Position Overview

Through virtual care, we meet and provide care for individuals where they are. Fonemed provides 24/7 nurse advice and telehealth services to callers throughout Canada and the U.S. who need assistance in assessing their health symptoms, as well as advice regarding appropriate follow up care. Our Client Registration Assistant’s are the first point of contact for patients of our clients who are calling in with health-related concerns. Obtaining key demographics from patients, opening patient’s charts in our system, and registering the patients to be seen virtually. This position plays a large role in ensuring patients of our clients receive appropriate care in a timely manner, as well as creating an overall positive patient experience for our callers.

Role Requirements
  • Must be comfortable as the first point of contact for all medicals calls, including mental health and crisis intervention calls
  • Follow the established protocols and procedures when speaking with patients and documenting calls appropriately
  • Obtain key demographic and health related information and register this information accurately into our software programs for follow up by our clinicians
  • Direct callers to our Registered Nurses, Nurse Practitioners, and/or other Clinicians in an appropriate manner
  • Take notice of injury reports from patients using our process, procedures, and software
  • Book and confirm patient appointments with Nurse Practitioners and physician practices
  • Perform minor technical trouble shooting of the patient portals (Example: password resets or patient registration assistance)
  • Monitor biometric alerts from patients within our software system and call patients to determine if they need follow-up from one our clinicians
  • Conduct follow up customer service feedback surveys.

Scheduling and Availability Requirements

You will work part time in a 0.5 FTE (20 hours/week) in a schedule that will include weekday evening and weekend shifts. What you can expect:
  • Schedules will include weekends along with some weekday evening shifts
  • While weekday schedules will be during evening time, weekend shifts could be scheduled at any time as we are a 24/7 operation
  • Schedules will change each week but will be within the above-mentioned format
  • Must have open availability Monday-Friday evenings and weekends
  • May pick up additional hours when available

Education and Qualifications
  • Minimum education level of a High School Diploma
  • Office administration or medical office administration certificate or diploma is considered an asset
  • Previous experience in customer service and/or a call center environment preferred
  • Excellent communication skills
  • Previous experience working professionally with computers and software programs
  • Professional, respectful, and friendly approach
  • Empathetic, patient, and compassionate
  • Calm demeanor and ability to stay calm in stressful situations
  • Ability to talk to patients in a wide variety of medical situations including those experiencing a mental health crisis
  • Ability to work in a very fast paced and busy environment
  • Ability to handle upset patients at times and de-escalate upset patients
  • Must be able to provide a clear criminal background check

What We Offer
  • $17.25/hour starting rate of pay with annual increases
  • Additional $2.00/hour for night shifts, $1.00/hour for weekend shifts and $3.00/hour for weekend night shifts if applicable
  • Work from home
  • Paid training
  • Performance incentives
  • Supportive team environment
  • No cold calling or sales required (calls are 95% inbound. Some outbound customer service surveys and patient follow up)
  • Opportunities to advance into a full time position, shift lead position, team lead position, or other positions within a growing company

SYSTEM REQUIREMENTS
You will be responsible to supply your own computer equipment including:
  • A private home office space – somewhere with a door away from all other household members that will give you complete privacy while working
  • Computer (Desktop or Laptop) – Please note that PC is the preferred operating system, Chromebooks are not acceptable at this time
  • Second Monitor
  • Keyboard and Mouse
  • USB Headset – Please note that Wireless/Bluetooth headsets are not acceptable
  • High-speed Internet
  • Webcam (Not used for patient interactions but for Team meetings and such)

Why Work with Us

With over 20 years in the telehealth industry servicing clients across North America, Fonemed prides itself on providing outstanding client experience and practicing a culture of care in everything we do. We are a growing company who values our greatest resource - our people! We provide a collaborative company culture and a welcoming team. We offer our team the opportunity to work in an exciting industry and a competitive compensation package. If you are looking for an opportunity to work from home for company that values you, apply today!

FONEMED is an equal opportunity employer and is committed to diversity and inclusion in our workplace. We appreciate the interest of everyone who applies for the position, however only those selected for an interview will be contacted. 

 
Apply: Client Registration Assistant (Evenings and Weekends)
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Do you reside in Newfoundland and Labrador?*
Do you have experience working in customer service related roles?*
In this role you will be the first point of contact for calls related to all health care matters that will vary in context and complexity, including calls relating to bodily functions, emergency situations, mental health, addictions, crisis intervention and subject matter that may be triggering.

Are you comfortable being the first point of contact for calls relating to all health related matters?*
This position will handle personal medical information, therefore confidentiality and discretion in communication is very important. Consenting to sign and adhering to a confidentiality agreement will be part of the employment.

Are you able to maintain a very high level of confidentiality and willing to sign confidentiality related agreements?*
You will be required to provide your own equipment including:

• A private home office space – somewhere with a door away from all other household members that will give you complete privacy while working
• Computer (Desktop or Laptop) – Please note that PC is the preferred operating system, Chromebooks are not acceptable at this time
• Second Monitor
• Keyboard and Mouse
• USB Headset – Please note that Wireless/Bluetooth headsets are not acceptable
• High-speed Internet
• Webcam (Not used for patient interactions but for Team meetings and such)

Are you able to supply these items?*
Any offer of employment is contingent upon successful completion of a clear criminal background check. Are you able to meet this requirement?*
Are you available to work part time 20-25 hours per week?*
Are you available to work a schedule that would include weekends and weekday evenings?*
In this role, you will work in a fast paced, busy environment taking back-to-back calls and adhering to structured break schedules to maintain operational needs. Are you able to work within this type of structed environment?*
Do you have any scheduling restrictions?*
Please list any dates for pre planned vacations or events that you have upcoming prior to your hire date below. Please note time off requests are still subject to approval by operations.*
What is your earliest possible start date?*
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